Client / Facility Type: A private hospital with inpatient, outpatient, surgical, emergency and insurance-related documentation workflows.

Minimum Education: Bachelor’s degree with diploma or training in Medical Records, Health Information Management, Hospital Administration or related field.

Years of Experience: 2 to 6 years of experience in medical records, hospital documentation, discharge summaries, insurance files or health information systems.

Salary Range: Minimum salary: INR 30,000 per month. Maximum salary: INR 48,000 per month. Salary currency: INR.

Job Overview

Our client in Surat requires a Medical Records Officer to manage patient documentation, file movement, data accuracy and record-retention processes within a busy private hospital. The role is suitable for a detail-oriented professional who understands the importance of complete, confidential and traceable medical records for patient care, compliance, billing, insurance and medico-legal purposes. The officer will coordinate closely with doctors, nursing units, billing teams, insurance coordinators and hospital administration.

Detailed Job Description

The Medical Records Officer will ensure that inpatient and outpatient records are received, checked, indexed, coded or filed as per hospital policy, and stored securely. The role includes tracking missing documents, supporting discharge-summary completion, maintaining birth, death, procedure or medico-legal registers where applicable, retrieving records for authorised purposes, coordinating insurance or audit documentation, and entering accurate information into the hospital information system. The officer will also monitor confidentiality practices, support record-retention schedules and prepare periodic reports for hospital management.

Candidate Profile

The ideal candidate should be systematic, discreet and comfortable handling sensitive patient information. They should be able to follow timelines, coordinate with clinical teams without conflict and identify documentation gaps before they become operational or compliance problems. Knowledge of ICD coding, NABH documentation expectations or electronic medical-record systems will be preferred.

Licensing / Registration Notes

No clinical licence is required for this role. Educational certificates, prior hospital experience and any medical-records or health-information training will be verified by the employer.

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